Office Manager

Nottingham-based charity is seeking a highly organised Office Manager to oversee the administrative functions and facilities management of the organisation.

Position: Office Manager
Location: Nottingham
Salary: £27,344 pro rata
Hours: 22 hours per week
Contract Type: Permanent

About the role:

As Office Manager you will ensure the smooth operation of the office, financial processes, and building maintenance to support the charity's mission and services. This is a fantastic opportunity to play a key role in a well-respected organisation making a real impact in the Nottingham community.

Key Responsibilities:

• Building Management – Oversee building and garden maintenance, liaise with contractors, and ensure timely repairs.
• Finance Administration – Manage financial transactions, including supplier payments, payroll coordination, and petty cash reconciliation.
• Office Administration – Maintain administrative systems, databases, and oversee recruitment paperwork and induction processes.
• Health & Safety Compliance – Ensure adherence to health and safety policies, conduct regular fire and safety checks, and manage equipment maintenance.
• Volunteer & Trustee Support – Supervise volunteers (where appropriate) and liaise with the Board of Trustees on administrative matters.
• HR Administration – Maintain personnel records and ensure DBS checks are completed and renewed as required.

About You:

The successful candidate will be a proactive and efficient individual with:

• Experience in office administration, finance, or facilities management.
• Strong organisational skills and the ability to manage multiple responsibilities effectively.
• Excellent communication and interpersonal skills to liaise with contractors, staff, and trustees.
• Knowledge of health and safety policies and compliance requirements.
• Experience handling financial processes, including payroll and invoicing.
• A commitment to the organisation’s mission of supporting vulnerable individuals.

Other roles you may have experience of could include Office Administrator, Senior Office Administrator, Office Supervisor, Administration, Senior Administrator, Executive Assistant, Project Coordinator, PA, Personal Assistant, Front Office Coordinator, Lead Reception Administrator, Head Receptionist, Office Manager etc. #INDNFP