Executive Assistant (Policy)

Salary: Up to £40,000 per annum
Location: Remote, with occasional team meetings in London (approx. twice per month)
Contract: 24-month Fixed Term Contract
Hours: Full-time, 35 hours per week

This is an exciting opportunity for an exceptionally organised and highly detail-oriented Executive Assistant who thrives in a fast-paced environment, enjoys juggling multiple priorities and takes pride in making sure nothing falls through the cracks.

Working closely with senior leaders, you will provide high-level administrative and coordination support across a range of policy, communications and stakeholder activity.

We're looking for someone who is naturally proactive, forward-thinking and always two steps ahead. You'll be the person ensuring meetings are organised, diaries and priorities are coordinated, deadlines are met, actions are followed up and senior stakeholders receive a consistently professional and efficient service.

About the Role

As Executive Assistant (Policy), you will play a pivotal role in supporting senior leaders and coordinating activity across the organisation.

You'll be responsible for ensuring that meetings, actions, projects, consultations, publications, communications and stakeholder activity are organised and delivered efficiently, professionally and on time.

This is a hands-on role for someone who enjoys being the person behind the scenes who keeps everything moving. You'll need to be comfortable managing competing priorities, anticipating what needs to happen next and taking ownership without always being asked.

Key responsibilities will include:

• Providing day-to-day executive and administrative support to senior leaders
• Organising and coordinating meetings, including agendas, papers, logistics and follow-up actions
• Managing meeting notes and action points, ensuring actions are tracked and completed
• Coordinating diaries, priorities, deadlines and commitments across multiple workstreams
• Managing correspondence and ensuring follow-ups are completed promptly
• Preparing documents, briefings, presentations and other materials for meetings and senior stakeholders
• Coordinating policy projects, consultations and working groups
• Maintaining accurate trackers, databases, planning documents and filing systems
• Managing multiple deadlines across concurrent projects and workstreams
• Supporting the production of thought leadership content and consultation responses
• Coordinating member communications and stakeholder engagement activity
• Managing website content updates and LinkedIn activity
• Issuing press communications and monitoring media coverage
• Producing reports and updates on communications, policy and stakeholder activity
• Anticipating upcoming priorities and proactively identifying actions, deadlines and potential issues
• Providing general administrative and organisational support as required

About You

This role requires exceptional executive support, organisational capability and meticulous attention to detail.

You'll be someone who naturally spots the small things, takes ownership of tasks and keeps everything moving. You will be comfortable working closely with senior people, managing confidential information and dealing with changing priorities.

We're looking for an experienced Executive Assistant, Personal Assistant, Senior Administrator or highly organised Coordinator who enjoys taking responsibility and being the person others rely on.

We are particularly keen to hear from candidates who can demonstrate:

Essential Skills & Experience

• Exceptional organisational and prioritisation skills
• Outstanding attention to detail and a commitment to accuracy. To demonstrate this skill, when completing your cover letter please include the word “Pension” at the end.
• Previous experience providing executive, personal or senior administrative support
• Experience managing multiple priorities and competing deadlines
• Experience organising meetings, preparing agendas and papers, taking notes and following up on actions
• Proven ability to coordinate complex projects, meetings or workstreams
• Strong written and verbal communication skills
• Experience managing correspondence and communicating professionally with senior stakeholders
• Experience maintaining accurate records, databases, trackers and spreadsheets
• Confidence engaging with senior stakeholders and external contacts
• Ability to work independently, use initiative and proactively solve problems
• Strong Microsoft Office skills, particularly Word, Excel and Outlook
• A highly professional, dependable and flexible approach
• The ability to anticipate needs, plan ahead and stay calm and organised when priorities change
• A proactive approach to identifying what needs to be done rather than waiting to be asked

Desirable Skills & Experience

• Experience within policy, communications, public affairs or PR environments
• Experience working with committees, boards or membership organisations
• Experience supporting senior executives, directors or leadership teams
• Social media and content management experience
• Experience using tools such as Canva or similar graphic design/content creation software
• Experience using AI tools to support meeting notes and/or administrative tasks
• Experience managing organisation social media channels

Why Apply?

This is an opportunity to join a small, collaborative and highly professional team where your organisational and executive support skills will make a genuine impact.

You'll be trusted to take ownership, work autonomously and become the person colleagues rely upon to keep priorities moving forward.

If you're the type of person who instinctively plans ahead, loves structure, thrives under pressure and takes pride in getting the details right, we'd love to hear from you.

How to Apply

Please submit your CV and a cover letter (maximum 1 page). Your application will be reviewed, and an initial telephone call will be arranged.